I recently read an article describing ten leaders of business and non-profit organizations and how they use technology (look for link on same page as this article). I was amazed at the number of leaders still not using even email or relying purely on a team of admins (read as “very smart human based filtering systems”) to organize their time and information. A few were using technology on a daily basis, but like many of us they understood the 20% of a tools functionality that allowed them to accomplish 80% of what they wanted to get done. I recall one company executive that never quite figured out how to initiate an email from her Blackberry, but could respond to ones that came in.

CNNMoney recently published a good article on Bill Gates and how he deals with these issues.

Things Bill does:

• Minimizes paper
• Uses a multi-monitor rig on the desktop to spread work out (see photo)
• Uses filtering and only receives email from parties he already knows or communicates with (has administrative support to filter others)
• Mostly ignores “the toaster”, i.e. the Outlook notification that messages have just arrived
• Uses desktop search to find data on his local machines
• Uses project focused collaboration sites/tools like SharePoint
• Synchronizes mobile devices with his office PC

Staying focused is one issue; that’s the problem of information overload. The other problem is information underload. Being flooded with information doesn’t mean we have the right information or that we’re in touch with the right people.

While I do have a multi-display approach, I haven’t managed to get the adminstrative staff to filter my requests. Regardless, it’s great to see how a modern executive of a technology company manages the same issues we all face.